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Ruprecht-Karls-Universität Heidelberg
Universitätsbibliothek
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Dr. Georg Schwesinger
Universitätsbibliothek Heidelberg
Postfach 105749
69047 Heidelberg
Tel: +49 (0)6221 54-4267

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Overview discounts Open Access publications

Many publishers charge a fee for Open Access publications, i.e. authors are charged publication fees, so-called Article Processing Charges (APC).

The University Library of Heidelberg University, as a member of Germany-wide consortia, has concluded framework agreements with publishers. These allow the author to receive discounts on the APC.

There are two main models for Open Access journals: Hybrid or Gold. Gold-Open Access means that the journal publishes only Open Access articles. Hybrid-Open Access, on the other hand, means that the journal can publish both Open Access and a paywall behind one (subscription model). The payment modalities and the affiliation check required to obtain a discount vary greatly between publishers.

Please note:
Regardless of the financing modalities, we recommend that you check the seriousness of each journal and publisher in the first step before submitting a manuscript, as there has been an increasing number of fraudulent offers in the OA area in the past. A safe and efficient way to do this is to briefly check the journal in the Directory of Open Access Journals; all journals listed here meet scientific quality criteria to a sufficient degree.

Whitelist OA Journals

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ACM – Association for Computing Machinery

As Corresponding Author, members of Heidelberg University receive a discount on all Hybrid or Gold Open Access publications:

  • Journal articles: 1.500 USD (instead of 1.700 USD) plus tax
  • Proceedings articles: 800 USD (instead of 900 USD) plus tax

Title lists with magazines and conference proceedings of ACM

Biochemical Society Journals

The company's publisher, Portland Press, offers a 15% discount for Corresponding Authors on the APCs for publication in the following hybrid journals: Biochemical Journal, Biochemical Society Transactions, Clinical Science, Essays in Biochemistry, Emerging Topics in Life Sciences

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BMJ – British Medical Journals

Authors from Heidelberg University can receive a 15% discount on the publication fee for publications in Open Access journals published by BMJ, such as "BMJ Open". However, since January 2021 this discount is only granted within the framework of a central settlement of the publication fee ("APC") by the university library. As a corresponding author, you must therefore select your affiliation when submitting the article. If the article is accepted, the university library will receive a message from the BMJ, and will check the affiliation with Heidelberg University (this also includes the Heidelberg and Mannheim Medical Faculties as well as university hospitals and institutes within Heidelberg University Hospital). If affiliation is confirmed, you will be asked by the university library to confirm that the cost of the discounted APC will be covered and to provide an invoice address. If you do not wish to be processed via this affiliation, BMJ will invoice the corresponding author directly for the full list price. For more information, see this description from the publisher.

Journal list BMJ

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Cambridge University Press

As of January 1, 2019, members of the University of Heidelberg as Corresponding Author within a DFG-funded consortium can publish in all hybrid journals of the publishing house for an unlimited period of time and without additional costs for the authors - the costs incurred are covered by the flat-rate contract of the University of Heidelberg. Publication in the publisher's Gold Open Access journals is excluded.

Please refer to the publisher's information and the detailed description of the submission process.


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Frontiers

Authors of the University can receive a discount on the publication fee for publications in Frontiers journals. Frontiers grants a discount meaning that the publication fee does not exceed 1680 € plus tax. Fees that are already lower are discounted by a further 5%.

The discount is administered within the framework of a central settlement of the publication fee ("APC") by the university library. As corresponding author, you must therefore select your affiliation when submitting the article. If the article is accepted, the University Library will receive a message from Frontiers and will check the affiliation with Heidelberg University (this also includes the Heidelberg and Mannheim Medical Faculties as well as university hospitals and institutes within Heidelberg University Hospital).

If affiliation is confirmed, you will be asked by the University Library to agree that you will cover the costs of the discounted APC and to provide an invoice address. After publication of the article, you will receive an invoice from the University Library (discounted publication fee plus tax).

If you do not wish to be processed via affiliation, Frontiers will invoice the corresponding author directly for the full list price.

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De Gruyter

Members of the University of Heidelberg as Corresponding Author receive a 20% discount on the list prices of the APCs for Gold Open Access journals from the publisher. These are 500 € for the humanities and 500 €-2000 € for natural sciences, engineering, economics, law and medicine (plus tax respectively).

Journal list De Gruyter

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Hogrefe („PsyJournals“)

Members of Heidelberg University can currently publish articles free of charge, as a corresponding author, within the Open Access (hybrid) framework in 29 transformative journals of the publisher Hogrefe. FAQ for authors and a list of titles covered by this agreement (in German)

The procedure in brief: upon acceptance of the article, the authors of the participating institutes receive a form from Hogrefe for open access release, in which they can also select the licence. The Open Access contact (in this case Heidelberg University Library), then receives this form by email from the publisher and checks whether the corresponding author belongs to the university. If this is the case, the article is confirmed as belonging to the university and is covered by the OA agreement.

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MDPI

By becoming a member of the Open Access Publisher MDPI, authors of the university receive a 10% discount on the publication fee, if the membership is selected accordingly at the time of submission to the submission system.

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Nomos

Members of the university can publish books/monographs in open access for a flat fee of € 6,902 (gross) under a framework agreement between the state of Baden-Württemberg and the Nomos-Verlag, provided that the UB arranges the handling of the agreement with the publisher. The lump sum is reduced by a state subsidy of an unknown amount (max. 30%), which will be refunded to the authors by the University Library as soon as it is paid out. Please note: Additional surcharges for the print run, special equipment or extraordinary expenses for typesetting may be incurred. These are not covered by the framework agreement and are therefore not eligible.

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PNAS

Members of Heidelberg University who choose to publish their article immediately as an open access publication pay an additional fee on top of the publication fee. PNAS grants Corresponding Authors of Heidelberg University a discount on this additional fee: USD 2,000 instead of USD 2,500 if the authors choose the CC BY-NC-ND license. For articles licensed CC-BY, the additional fee is USD 2200. Please note here that articles published in PNAS are made freely available on the web 6 months after publication in any case (Delayed Open Access).

Further information on OA publication at PNAS can be found here.

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RSC Journals

Members of the University of Heidelberg as Corresponding Author receive a 15% discount on the APC in the publisher's hybrid journals.

Further information on OA publication at RSC can be found here.

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Sage

Hybrid journals (SAGE Choice Program)

From 01.01.2021, authors of Heidelberg University (members of the university), who are recognised as first authors ("corresponding authors"), can publish free of charge and without restrictions in journals included in the Sage Premier publishing package, in hybrid open access. The article types considered for hybrid publishing are: Original Research Papers, Review Papers, Brief Communications, Short Reports and Case Reports.

Author identification (verification of membership of an authorised institution) is carried out by Sage.

Gold Open Access Journals

From 01.01.2021, authors of Heidelberg University (members of the University) who are recognised as first authors ("corresponding authors"), can claim a 20% discount for articles in Gold Open Access Journals published by Sage. Author identification is done by Sage, with the invoice going directly to the authors (the submission of an authorisation code is no longer required).

American Association for the Advancement of Science (AAAS): Science Advances

Members of Heidelberg University receive a 15% discount on the APC for publication in Science Advances as Corresponding Author. Make sure to indicate your affiliation with Heidelberg University when submitting an article.

More information on submission, billing (including tax), and licensing

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SCOAP3

The University of Heidelberg is a member of the "Sponsoring Consortium for Open Access Publishing in Particle Physics" (SCOAP3). Authors of the University of Heidelberg can publish free of charge as Corresponding Author in these journals.

Homepage (german only) SCOAP3

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Springer Nature (inklusive Springer Open & BMC Central)

Discount for publication fees (APCs)

Members of the University of Heidelberg, as Corresponding Author, will receive a 20% discount on the publication fees in the journals of Springer Open from August 1, 2020. No discount is given for Nature Gold Open Access journals. The invoice will first be paid by the University Library. After the article has been published, the UB invoices the institution of the Corresponding Author for the costs.

Please note: The journals of Springer Open are so-called Gold Open Access journals and are not covered by the DEAL contract with Springer Nature. There is no central meeting of the costs by the University Library! Further information on the Deal Agreement with Springer Nature and the corresponding payment models can be found here.

Further information about submitting an article and claiming the discount:

Please make sure that you are in the network of the University of Heidelberg when submitting the article, as the authentication of membership to the university is done via the IP address of the computer. If you are still outside the IP address range of the university, please select the following dialogue option during the submission process: “I accept responsibility for paying the processing charge on this article.”. The actual identification and allocation of the article to the respective institution will only take place after the article has been accepted for publication. After acceptance and publication of the article by Springer, the authors will then receive an invoice for the APC amount minus the consortium discount (20% discount on publication costs) directly from Heidelberg University Library.

Further Information about the use of the discount via IP address authentication

Information about Springer Open Choice-Journals (covered by DEAL contract)

While the above-mentioned journals of BMC and Springer Open are not covered by the DEAL contract and are therefore not centrally financed by the university library, the journals of Springer Open Choice (hybrid journals) are.

The duration of the contract with Springer Nature is 3 years and ends on 31.12.2022

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Wiley

In the course of 2019, the University of Heidelberg joined the nationwide contract with Wiley, which was negotiated by the DEAL consortium. As a member of the University of Heidelberg, you now have access to the entire range of electronic journals published by Wiley.

The term of the agreement with Wiley is initially 3 years and ends on December 31, 2021.

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